TEXAS NOTICE TRACKER · ORIGINAL OFFICE CHECKLIST

Weekly payment-review checklist

Turn the ledger into a practical next-action list.

Project: ________________________ Reviewed by: ________________________
Date: ________________________ Next review: ________________________

Balances

Record each received payment against the correct invoice.
Resolve or flag unapplied cash.
Compare supplier allocations and joint-check credits with supporting records.
Keep retainage and disputed amounts visible.

Dates and evidence

Review scheduled, overdue and completed reminder status.
Check work-month facts and missing information.
Verify supporting files and contact details.
Escalate unsupported or time-sensitive questions for professional review.

Next actions

Assign a person and follow-up date to each unpaid project.
Preserve collection correspondence and responses.
Preview documents before external sharing.
Download account export as needed; keep full backup requirements separate.